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Board of Directors Meeting Minutes
Monday, March 8, 2004

Attending were Board Members Allan Swensson, Dick Carter, Mike Grueter, Karen Lindner, Jim DaMico. Also present were members Curtis Snow, Dan Neal and Nancy Siburg.

The meeting was called to order at 7:37 pm.

  1. It was moved, seconded and passed to approve the minutes of the February Board meeting.
  2. The February Treasurer's Report was published in the Board Room by Treasurer Karen Lindner. The Checking account balance was $2,497.93 and the Savings Account balance was $3,106.05 of which $713.99 is the balance of the Equipment Fund.
  3. Old Business
    1. The Portage Bay Contract still needs some rewording. We still need Proof of Insurance by Portage Bay.
    2. InfoLine - Jim has contacted a few interested members (Pam, Wil Nelson and Fred Wright). Jim will follow-up to see how things are working. The Board discussed adding spam and virus advice to the Info Line message menu.
    3. ExChange Update Project
      1. Mike reported that Phase One of the Spam filter machine has been installed and he will remotely administer it using the email server software Postfix. The software installation is not yet complete. Bill Campbell will be assisting with this.
      2. After a discussion of needs, Karen moved we set a maximum budget amount of $2,000.00 for a G4 Dual Processor Server, 800 MHz or better. Mike seconded and the motion passed unanimously.
      3. The group discussed various ways to purchase software in order to upgrade FirstClass. Curtis will pursue. No alternate upgrade paths have yet been found.
      4. Fundraising - no report
    4. Updates to website - Dick will contact Paul Montgomery and Don Arbow about the updates and adding another member to the team.
    5. Projector platform - no update.
    6. Newsletter - Jim has worked out a Newsletter Standards outline with a description of the process.
    7. Outcome of February 17 Volunteer Planning Meeting: Mike, Allen, Karen and Jim met and developed an outline of tasks and committee structure. E-Plan: Curtis, Dick; Exchange: 3 SysOps, 2 Asst. SysOps, Member Validation (Sherry and Brady presently), 2 Member Instructors, Tim Hannon, organize and upload software.
      Phase two will be to further refine and streamline the list with complete job descriptions from those currently doing the work.

The meeting was adjourned at 10:00 pm.