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Board of Directors Meeting Minutes
Monday, February 9, 2004

Attending were Board Members Allan Swensson, Dick Carter, Mike Grueter, Karen Lindner, Jim DaMico. Also present were members Curtis Snow, Bruce Robertson, Joyce Schowalter and Nancy Siburg.

The meeting was called to order at 7:47 pm.

  1. It was moved, seconded and passed to approve the minutes of the January Board meeting.
  2. The January Treasurer's Report was published in the Board Room by Treasurer Karen Lindner. The Checking account $2,302.72 and Savings Account $3,106.05. Expenses were higher due to an annual $800.00 Insurance bill paid in full. Renewals were slow early in the month, with a group arriving the past week.
  3. Old Business
    1. Mike, Allan, Dick and Karen met with Evan regarding the Portage Bay Contract. Details are still being fine-tuned.
    2. InfoLine - Jim reported that Pam Marbet is helping with the Infoline. Additional team members are needed to help with this important task.
    3. ExChange Update Project
      1. The Spam filter machine will be set up with a used computer presently being obtained by the Board.
      2. New Hardware, specifically a Dual Processor G4, is required to update the server. The Board hopes upcoming fundraising efforts will provide monies to purchase this.
      3. New Software - Curtis is in contact with the FirstClass folks. In order to update the system, a sizeable amount of money is needed, as well as a $1,300.00 annual fee. The system has not been updated for a few years.
      4. Fundraising - Dick moved and it was seconded and passed to accept Joyce Schowalter's offer to print and sell tee shirts with "Just [command Z] it" as one aspect of our fundraiser. dBug owns the copyright to the phrase.
    4. Updates to website - There was lengthy discussion about the functionality of the web site and the Board is looking into alternatives. The need of the SIG leaders to be able to manage their own pages and the availability of iCal from the dBug url were cited as imminent needs.
    5. The February newsletter is in the mail and has been e-mailed to those members indicating their preference to receive it in this way (which saves dBug money.)
  4. New Business
    1. Projector platform - This has been ordered. Javier Sarmiento and Henry Cannon are working on this project.
    2. Main Meeting Planning Responsibilities
      1. Booking speaker - Several members have been involved in this responsibility.
      2. Choosing location - Karen has been arranging for the locations for the past few years, first as Volunteer Coordinator and continuing even though she is in her second year as Treasurer
      3. Promotion - The advertising has been handled by various members.
      The conclusion is that a team of volunteers would be preferred to handle the entire Main Meeting Planning. Interested members are invited to come forward-in person or respond to the Board on the dBug website. It's a great way to learn more about the inner workings of dBug, learn what is coming up and get to know the Board.
    3. Newsletter
      Jim has been working with Tatianna Weyrick on the organization. Jim will establish a firm deadline for future newsletters to allow time to formulate content, proofread (Dick will help with this) and distribute.
      Karen has been sending out the newsletter as text only email to members who choose e-mail version. (It saves dBug money.)
    4. Other New Business - Next Tuesday, February 17 at 7:00 pm is set for all interested members to meet at the RC to develop opportunities for members to volunteer.
      The Main Meeting on Wed. February 11 will be an opportunity to let members know of possibilities for involvement.

The meeting was adjourned at 10:25 pm.